XOTOTEC – electronic wound documentation in clinics and hospitals
The XotoCAM wound documentation camera is a certified medical device developed in close partnership with medical experts to ensure simple integration in your clinic’s workflow. From image recording to patient assignment, the direct link to the Hospital Information System (HIS) and Picture Archiving and Communication System (PACS) minimizes errors in the documentation of wounds and guarantees data security. Regardless of whether you take images or record videos, enter measurements or document and archive your data – the XotoTEC wound management system is a legally compliant and practice-oriented solution that allows you to combine digital documentation in words and images.
The XOTOTEC wound management system in everyday clinical use
The XotoSYSTEM’s core (XotoBASE) consists of a user-dependent number of XotoCAMs linked to the XotoGATE server software. The basic version of the XotoCAM includes the standard software for taking images and digitally measuring wounds. Other software modules can be installed for diagnosis/medical history, treatment recommendation, treatment implementation and material management. The data created is stored in XotoGATE where it is available for HIS, PACS and XotoAPP processing. This ensures automatic assignment of the documentation data to the patient’s case file. It is no longer necessary to manually assign data, which minimizes effort and errors.
Sample workflow with the XOTOTEC wound management system
TRANSFER OF PATIENT DATA FROM HIS TO XotoGATE
Depending on the HIS integration, encrypted transmission is possible via order management, per ward or as a complete assignment.
ASSIGNMENT OF PATIENT DATA TO THE CONNECTED XotoCAM
Automatic sorting by XotoGATE according to corresponding wards or areas of application.
WOUND DOCUMENTATION AT THE PATIENT
Recording of wounds, photography, digital measurement. Medical history/diagnosis and treatment recommendation possible depending on the modules used. Automatic encryption of data upon completion.
TRANSFER OF RECORDED DATA TO XotoGATE
Automatic transfer when documentation/editing is complete. Encrypted transmission configurable via LAN or WLAN.
DATA PROCESSING AND TRANSFER/ASSIGNMENT
Processing of recorded data possible with the optional XotoAPP. Transfer of wound documentation to HIS and assignment to the patient case files. Optional transfer of image data to PACS.
OTHER DATA COLLECTION OPTIONS
Optional treatment implementation/material management modules enable further documentation of wound data via XotoCAM or XotoAPP.
Integration in the Hospital Information System
The system can communicate with the hospital’s internal systems via the standardized HL7 and DICOM interfaces to transfer the patient master data of all patients undergoing treatment to XotoCAM. This function ensures that patient selection can be made without further manual input via barcode or the integrated search. This guarantees optimum clarity in system use.
Data transfer via a simple HL-7 interface
The HL-7 interface (MDM) makes it possible to generate a PDF file of the collected data (diagnosis, treatment recommendation, treatments implemented) with direct assignment to the patient’s case file. This eliminates the need for further manual assignment of examination data to the patient’s case file. This simplifies integration into the IT infrastructure.
Data transfer via interface integration
If the in-house HIS already offers integrated wound documentation, direct communication between HIS and the XotoSYSTEM is possible via deep integration. This requires in-depth exchange with the HIS provider and the hospital’s own IT department to come up with a field-to-field assignment of the respective data fields.
Image and measurement data upload without interfaces
Even without interfaces it is possible to archive the recorded data and images on XotoGATE and edit them via the XotoAPP.
Transfer of patient data
If required, XotoGATE can distribute patient master data via Order Management or to the connected XotoCAM based on the ward. This function ensures that patient selection is kept to a minimum and that clarity in system handling is maintained. GDPR Compliance is also guaranteed.
Complete data protection and legal certainty with the XOTOTEC wound management system
Our goal at XOTOTEC is to significantly enhance the healthcare market with sophisticated and innovative products that are easy to use. In addition to high-quality documentation and the medical benefits for specialist staff and patients, data protection and legal certainty are also important aspects for all of our activities. Photographic documentation of a wound is personal data according to Article 4 GDPR. Such data is subject to special data protection requirements. Failure to comply can have legal consequences and result in fines. It must be ensured that documentation data is protected against unauthorized access. Legal certainty is therefore one of the key arguments for using a corresponding documentation system. XotoCAM not only works reliably, quickly and in compliance with data protection regulations, it also offers 100 percent legal certainty.
Whether in discussions with the Health Insurance Medical Service (Medizinischer Dienst der Krankenversicherungen, MDK) regarding the costs to be covered for various forms of treatment or in the event of any upcoming court proceedings due to possible malpractice – you are on the safe side with our system, guaranteed.